Policies and frameworks

3.1

Determine and authorise release of HR policies

VC

NT

3.2

Authorise and sign University Enterprise Agreements/Collective Agreements

VC

NT

3.3

Establish and issue classification descriptors

DHR

NT

3.4

Publish and implement the annual level of Workers Compensation Insurance levy and Payroll Tax payable on salaries

DHR

NT

3.5

Act on behalf of the University in revision of salary scales or salaries for all staff categories following changes in Awards or Enterprise Agreements/ Collective Agreements

ADHR, DHR

1446/1998 5.1

Disputes

NT

3.6

Resolve industrial disputes

ADHR, DHR

1446/1998 5.7

NT

3.7

Appoint mediators or conciliators in respect of all industrial matters

ADHR, DHR

1446/1998 5.7

Systems

NT

3.8

Approve access to HR Management System

Mgr HR Business Solutions, DHR

1446/1998 6.12.1

NT

3.9

Authorise data changes/minor modifications to HR Management system

Mgr HR Business Solutions, ADHR, DHR

NT

3.10

Authorise major modifications or system changes to HR Management system

VC

1446/1998 6.12.2

3.11

Authorise creation and modification of University-wide Group Email Lists

DHR

Separations

NT

3.12a

Approve retirement or redundancy schemes

VC

1446/1998 5.6.2

NT

3.12b

Approve termination/separation of staff on any grounds including redundancy or medical retirement, and pre-retirement contracts:

Varied EA 2005-2009

For general staff of the University

3.12c

Approve academic staff termination/separation on any grounds other than redundancy

DHR

Varied EA 2005-2009

VC 

Varied EA 2005-2009

3.13

Confirm acceptance of resignations or retirements instigated by staff member

1446/1998 5.3

For Deans, Directors and a DVC or PVC

VC

For the VC

Chancellor

Recruitment and employment

University Executive and Council

NT

3.14

All matters relating to the appointment of a Chancellor

Council

ANU Act s.32

NT

3.15

All matters relating to the appointment of a Pro-Chancellor

Council

ANU Act s.33

NT

3.16

All matters relating to the appointment of a Vice-Chancellor

Emergency Appt (VC) Ctee, Ctee on the Appointment of a VC; Council

ANU Act s.34(2)(b), s.34(3); Emergency Appointment (VC) Ctee

NT

3.17

All matters relating to the appointment of a Deputy Vice-Chancellor

Ctee on the Appt of a VC; VC; Council

3.18

All matters relating to the appointment of a Pro Vice-Chancellor

VC; Council

3.18a

Appoint a person to act in an executive office (a) during a vacancy, or (b) during any period when the occupant is absent, but for no longer than 12 months.

Council

ANU Act 37(1)

3.18b

Appoint persons, whether members of the staff of the University or not, to positions of responsibility within the University.

Council

ANU Act 9

NT

3.18c

By Order, nominate a person to perform particular functions and exercise particular powers of the VC (other than the power to make Orders under this sub-section of the Statute)

VC

3.18d

If a person holding an office is absent and there is a vacancy in the office, appoint some other person to exercise the powers, perform the functions and discharge the duties of an office (insofar as permitted by other provisions in law)

VC

General staff

(Authority is only to be exercised in accordance with policy and with the College/Admin Divisional Staffing Committee terms of reference and recommendations)

NT

3.19

Authority to employ general staff including approval for advertisement, selection criteria and further particulars, and composition of selection committee in accordance with ANU policy and conditions

1446/1998 5.3

Up to and including ANU 7 within budget unit

Admin Manager, Admin Mgr HR, Head of Dept

All general staff within portfolio including a Director or Head of an Administrative Division or office

DVC, PVC, PVCR, PVCE

All general staff

ADHR, DHR

3.20

DELETED - see delegations 3.32A-3.32F

3.21

Authority to employ casual staff

(underlying delegation is in 1446/1998)

Within Department

Head of Dept

Within budget unit

Admin Mgr, Admin Mgr HR, Head of Budget Unit

Within portfolio

DVC, PVC, PVCR, PVCE

All casual staff

ADHR, DHR

Academic staff

Recruitment and employment

3.22

DELETED - combined with 3.24

NT

3.23

DELETED - combined with 3.24

NT

3.24

Authority to employ academic staff including approval for advertisement and further particulars, and composition of selection committee in accordance with ANU policy and conditions

NT

3.25

DELETED - combined with 3.24

3.26

DELETED - see delegations 3.32A-3.32F

NT

3.27

Academic invitation for employment

VC

NT

3.28

Employ College Deans, Directors of Research Schools, Faculties, University Centres and Administrative Divisions

VC

NT

3.28a

Employ Heads of Academic Organisational Units

CD

NT

3.29

Appoint a Deputy, Sub-, Associate Dean/Director:

Within budget unit

Director

Academic Status (Full, Clinical, Adjunct)

NT

3.30

Approve or extend full, clinical and adjunct status (within policy guidelines)

For Academic Levels A-D within own budget unit

Director, CD

For Academic Level E

VC

Casual sessional academic staff

3.32

Authority to employ casual sessional academic staff

Within budget unit

Head of Budget Unit, Director, CD

Within Department

Head of Dept

Within portfolio

DVC, PVC, PVCR, PVCE

Employment without advertisement & conversion of employment

Conversion of General and Academic Staff

(Authority is only to be exercised in accordance with the relevant College/Admin Divisional Staffing Committee terms of reference and recommendations)

NT

3.32E

Authority to convert casual employment to fixed term employment (at same classification level) for general and academic staff:

All general staff within College

CGM, CD

All general and academic staff (excluding Academic Level E)

ADHR, DHR

NT

3.32F

Authority to convert casual or fixed term employment to continuing employment (at same classification level) where a 'normal competitive' selection process was undertaken initially:

For general staff ANUO 5 and below within College

CGM, CD

For all general and academic staff

ADHR, DHR

General staff

(Authority is only to be exercised in accordance with policy and with the College/Admin Divisional Staffing Committee terms of reference and recommendations)

Varied EA 2005-2009 

Academic staff

Varied EA 2005-2009 

Offers of employment

(Authority is only to be exercised in accordance with policy and the College Staffing Committee terms of reference and recommendations)

3.33

Approve and issue offers of employment within EA salary schedule:

All general staff within College

CGM, CD

All general and academic staff (including the signing of pre-retirement offers)

ADHR, DHR

NT

3.34

Approve changes to employment arrangements such as change of hours, work pattern or supervisor

All general staff in budget unit

Admin Mgr, Admin Mgr HR

All staff in own Dept

Head of Dept

All staff in budget unit

Head of Budget Unit, Director, CD

All staff within portfolio

DVC, PVC, PVCR, PVCE

All general staff

ADHR, DHR

Enterprise Agreement Conditions

NT

3.35

Authorise publication of official remuneration scales, allowances and salary packaging schemes

ADHR, DHR

1446/98 5.1

Salary Overpayments 

3.36

Approve additional salary by waiving salary overpayment instead of recovery in accordance with procedures

1446/1998 4.5.1

Novated Lease Agreements 

3.36A

Approve Novated Lease Agreements on behalf of the University for staff salary sacrificing through designated service provider

ADHR, DHR

Remuneration 

General staff

(Authority is only to be exercised in accordance with the relevant College/Admin Divisional Staffing committee terms of reference and recommendations)

NT

3.37

Approve salary packages, loadings and allowances (excluding University motor vehicle), at time of employment, in accordance with University policy:

1446/1998 5.4

For general staff within budget unit up to and including ANUO 7

Head of Budget Unit

For all general staff

ADHR, DHR

NT

3.37A

Approve market or other loadings (excluding University motor vehicle) during the period of employment, in accordance with University policy:

For general staff within a College up to and including SM 1 and within policy limits

CGM, CD

For all general staff

ADHR, DHR

Academic staff

NT

3.38

Approve salary packages at time of employment in accordance with University policy including salary level, loadings and allowances (excluding motor vehicle) and employment expenditure

1446/1998 5.4

a

For academic staff of own academic unit for academic levels A-D

Director, CD

c

For academic staff Level E

VC

3.39

Approve salary packages (salary level, packaging arrangements, employment expenditure) for a Head or Acting Head of an Academic Organisational Unit

VC

NT

3.40

Authorise the payment of market loadings for academic staff in accordance with University policy

a

Under $25,000 p.a. for academic staff in budget unit

Director, CD

b

Over $25,000 p.a. for any academic staff including a Director/DVC/ PVC

DVC, VC

3.41

Authorise the payment of merit loadings for academic staff in accordance with University policy

For Level E2 staff and above

VC

Classification Level - General Staff

(Authority is only to be exercised in accordance with policy and the College/Admin Divisional Staffing Committee terms of reference and recommendations)

NT

3.42

Classification of new positions or reclassification of existing positions of general staff

1446/1998 5.2

Up to and including ANU 7 within budget unit

Head of Budget Unit

Up to and including SM1 within College

CGM, CD

Any general staff position to any level

ADHR, DHR

Promotion - Academic Staff

NT

3.43

Approve promotions (excluding out of round promotions)

Levels C-D

Chair LPC

Level E1

Chair UPC

Level E2 and E3 (Distinguished Professor)

VC

3.44

Determine promotion appeals

VC

Probation

(for terminations see 3.12b and 3.12c)

Academic staff

3.45

Confirm employment for an academic staff member on a continuing appointment

Head of Budget Unit, CD

Varied EA 2005-2009

3.46

Initiate disciplinary provisions with a view to annulment of probationary period, in respect of academic staff, on advice

Director, CD

Varied EA 2005-2009

3.47

Annul continuing academic employment prior to completion of probationary period

DHR, VC

Varied EA 2005-2009

NT

3.47A

Review and determine probation decisions in dispute

For all academic staff within budget unit

Head of Budget Unit

For all academic staff in portfolio

DVC, PVC, PVCR, PVCE

General staff

NT

3.48

DELETED

NT

3.49

Confirm general staff employment at end of probationary period

1446/1998 5.6.3

NT

3.50

Review and determine probation decisions in dispute in accordance with policy and Enterprise Agreement

For all general staff of budget unit

Head of Budget Unit

For all general staff in portfolio

DVC, PVC, PVCR, PVCE

For all general staff

ADHR, DHR

Transfers, temporary transfers and external secondments - General and Academic Staff

3.51

Approve transfers and secondments:

1446/1998 5.3

All staff of own Dept for up to 3 months

Head of Dept

All general staff in budget unit

Admin Mgr, Admin Mgr HR

All staff in budget unit

Head of Budget Unit, Director

All staff within portfolio

DVC, PVC, PVCR, PVCE

All general staff

ADHR, DHR

Leave

(in accordance with policy and Enterprise Agreement)

3.52

Approve leave of absence

Up to six weeks paid leave, including purchased leave (subject to entitlements)

Supervisor, Admin Mgr, Admin Mgr HR, Head of Dept, Head of Budget Unit

1446/1998, 5.9

Six weeks or more paid leave, including purchased leave (subject to entitlements)

Head of Budget Unit, CD

For College Deans, Directors of Research Schools and Faculties, Heads of University Centres, for any period

DHR

For all staff of portfolio, for any period

DVC, PVC, PVCR, PVCE

For all general staff, for any period

ADHR, DHR

Certification of Payroll

NT

3.53

Approve any pay variation through Payroll Costing Analysis, for staff or students in accordance with University policy

1446/1998 5.10

For own budget unit

Admin Manager, Admin Mgr HR, Head of Budget Unit

For own portfolio

DVC, PVC, PVCR, PVCE

For any budget unit

ADHR, DHR

Miscellaneous

NT

3.54

Authorise outside earnings in accordance with policy

1446/1998 5.8

For all staff of budget unit

Head of Budget Unit

For all staff of portfolio

DVC, PVC, PVCR, PVCE

For all staff including DVCs/PVCs

VC

NT

3.55

Approve an application to hold or continue to hold office in a non-University company

For all general staff

DPP

For all academic staff

DVC

For a VC

Chancellor

NT

3.56

Approve appointment to hold office in a University-related or other company ex officio (subsequent to appointment to ANU)

For all staff

VC

3.56A

DELETED

3.56B

Appoint University representatives to the governing bodies of Affiliated Colleges, on the recommendation of the nominated officer

VC

Council minutes 20 September 2002, item 17

Occupational Health and Safety

3.57

Authority to approve changes to the ANU radiation licence(s) issued under the Australian Radiation Protection and Nuclear Safety Act 1998 for radiation sources, apparatus and facilities under the control of the relevant area

VC is the ARPANSA Radiation licensee under the Australian Radiation Protection and Nuclear Safety Act 1998

For maintaining and modifying the relevant Source and Apparatus information for the following:

CASS, CAPS, CMBE, CPS, CECS

Director, CD

Within the Human Resources Division (monitoring and calibration)

ADHR, DHR

Supporting our Staff

(including Incremental Salary Progression Approvals)

NT

3.58

Establish Statement of Expectations (including Career Development) and approve incremental progression in accordance with University policies

Varied EA 2005-2009

For staff under the direction of a nominated supervisor

Supervisor

Approve accelerated increment within classification level

Head of Budget Unit, CD

28/07/09 

Rehabilitation & Workers' Compensation

NT

3.59

Authority to exercise the powers and functions of the University as a 'rehabilitation authority' as defined by the Safety, Rehabilitation and Compensation Act, 1988:

SRC Act

For all sections of the Act

Manager Work Environment, ADHR, DHR

College Affiliate Status

Overseas and Domestic Travel

NT

3.61

Approve overseas travel in accordance with current travel advice and University policy (travel advice refers to DFAT's five levels of risk category assigned to overseas countries)

(b)

Category 4 countries: For staff in Administrative Divisions

DHR

(d)

Category 4 countries: For students within own College

CD

(f)

All countries (including Category 5): All staff and students

VC

3.62

Approve domestic travel in accordance with University policy:

For general staff of budget unit

Admin Mgr, Admin Mgr HR

For College Deans, Directors of Research Schools and Faculties, Heads of University Centres, for any period

DHR

For all staff and students within budget units of portfolio

DVC, PVC, PVCR, PVCE