Getting Access To ESP Financials

Part One: Download or Print out an ESP Financials Access Request Form

The most up to date version of the ESP FINANCIALS ACCESS REQUEST FORM is available for print or download here. Once you have a copy of the form move on to part two.

Part Two: Fill out and Fax the form to the F&BS Business Solutions Help Desk

A section by section break down of how to fill in the ESP Financials Access Request form can be found here. Remember to read over the Explanation of Classes to determine what security classes you will require to do your job.

VERY IMPORTANT: Ensure that you read the Conditions of Access to ESP before signing the Access Request form. By signing you are acknowledging that you accept the terms and conditions as stated in the document linked above.

The Fax number for F&BS Business Solutions is x58797.

Note: Please allow two days for processing of your Access Request form. Users will be notified by email once access has been granted / updated, or if problems with granting the access requested have occurred.

Further requirements
(Information that you should include with your ESP Financials Access Request Form )

APPROVAL CLASSES AND FINANCIAL DELEGATION

These classes require DELEGATION through the DAS system. In order to process your application, the Business Solutions Office are required to view documented proof that Delegation has been given. Please speak to your Business Officer / Budget Unit Manager about organising to obtain this.
(If you need more information, send an email to delegations@anu.edu.au)
Delegation Required:

AP_APPR Financial Delegation 4.7a or 4.7b (in profiles: Staff 1, Staff 2)
AR_APPR Financial Delegation 4.12a or 4.12b (in profiles: Staff 2)
GL_APPR Financial Delegation 4.7a or 4.7b (in profiles: Staff 1, Staff 2)
PO_APPR Financial Delegation 4.7a or 4.7b (in profiles: Staff 1, Staff 2)

If you already have DELEGATION, provide your position number in the area provided on the form.

Note: There is often a delay in the posting of Delegations to the DAS website. To be certain that your delegation is established with the Business Solutions Office as quickly as possible it is recommended that you fax a copy of your Delegation request (signed by you and your superior officer) along with your Access Request Form.

For more information please contact the Help Desk.

HIGHER DUTIES
If temporary changes to access are required due to the performing of Higher Duties please send a copy of your Declaration of Higher Duties form along with your Access Request form.

Part Three: Pick up your password from the DOI Helpdesk

Your request for access to the ESP Financials has been processed. Your logon and password are now available. Call x52239 to make an appointment. The collection point will be from the DOI (Division of Information) front desk, room 24, located in K/J block in hte Old Administration Area, building #3. YOu will need to provide proof of identification upon arrival

Note: To clear Purchase Cards, you need to advise the Purchase Card Controller at purchase.card.controller@anu.edu.au of which cards you need to clear.

Note: If you already have ESP HR or STUDENT access you do not need to pick up a password. Your password will be the same for all ESP systems.