1.0 APPLYING FOR AND THE ACCEPTANCE OF EXTERNALLY FUNDED GRANTS, CONTRACTS AND CONSULTANCIES.
Detailed procedural guidelines for applying for and accepting external funding will be approved by the Deputy Vice-Chancellor (Research).
1.1 Research Grants and Contracts
Applications
All applications for funding must be submitted to funding organisations through the Business Office, Research Office or ANU Enterprise in accordance with the ANU’s Delegation Policy. The appropriate delegate, as outlined in the Delegations of Authority document (see http://info.anu.edu.au/OVC/Delegations/By_Category/_delegations_files/rmrs.asp), must approve applications for research funding. Applications submitted through ANU Enterprise must be approved by the Managing Director, ANU Enterprise.
Agreements and Contracts
Negotiation of grant agreements will be undertaken by Business Managers in conjunction with the staff members involved or by the Research Office, ANU Enterprise as appropriate. Business Managers may seek advice from the Research Office or ANU Enterprise as appropriate. Where appropriate the Research Office and ANU Enterprise will also consult with the Legal Office. The appropriate delegate, as outlined in the Delegations of Authority document (see http://info.anu.edu.au/OVC/Delegations/By_Category/_delegations_files/rmrs.asp), must sign all externally funded grant agreements and contracts. Agreements involving the commercialisation of ANU intellectual property must be approved by the Deputy Vice-Chancellor (Research) or the Vice-Chancellor.
1.2 University Consultancies
Tenders
The staff member must seek prior approval to tender for a consultancy through the Head of Department/Division, and the Dean or Director and from the appropriate delegate as outlined in the Delegations policy (see http://info.anu.edu.au/Policies/_HCABS/Policies/Delegations_of_Authority.asp) or for ANU Enterprise consultancies, the Managing Director, ANU Enterprise. For each tender, the staff member's supervisor must certify that the proposed work is appropriate to the expertise of the staff member and that it is in the interest of the University to have the staff member so involved. All tenders/applications for funding must be submitted to the client through the Business Office, the Research Office or ANU Enterprise in accordance with the ANU’s Delegation Policy. The appropriate delegate, as outlined in the Delegations of Authority document (see http://info.anu.edu.au/OVC/Delegations/By_Category/_delegations_files/financial.asp), must approve tenders for external funding.
Consultancy Contracts
Consultancy contracts must be approved by the appropriate delegate as outlined in the Delegations of Authority document (see http://info.anu.edu.au/OVC/Delegations/By_Category/_delegations_files/rmrs.asp). Negotiation of a contract for a consultancy with an external client will be undertaken by Business Managers in conjunction with the staff members involved or by the Research Office or ANU Enterprise as appropriate. Business Managers may seek Research Office or ANU Enterprise advice (as appropriate) on these contracts. The Research Office will also consult with the Legal Office as appropriate.
1.3 Costing Template
A generic costing template for direct and indirect costing is maintained by Finance and Business Services Division, and is available from Business Managers' Offices or at http://www.anu.edu.au/finance/manual/300/costtemplates/Budgeting_Template.xls. This template is available for use in costing all projects and applications. While it may be used for costing grant proposals, it must be completed for all research contracts and consultancies at the time of the application or tender. Deans and Directors should ensure that the attention of Facilities and Services Division is drawn to applications for grants and consultancies involving significant accommodation, building fabric or services issues.
2.0 PROCEDURES SPECIFIC TO A PARTICULAR TYPE OF GRANT
2.1 Formation of Research Consortia funded by the [USA] National Institutes of Health (NIH)
Grant recipients and their local Business Managers must ensure that they are fully informed of and comply with NIH and University policy and administrative requirements associated with Research Consortia funded by the NIH. University requirements are outlined in the detailed procedural guidelines for NIH funded Research Consortia approved by the Deputy Vice-Chancellor (Research). Staff receiving NIH funding are responsible to their Heads of Departments and their Deans or Directors for the management of the project, including the negotiation and management of the consortium agreement, financial management, and monitoring performance and compliance of consortium participants.
2.2 Clinical Trials
Detailed procedural guidelines for the approval and conduct of Clinical Trials with ANU involvement will be approved by the Deputy Vice-Chancellor (Research).
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