Deputy Vice-Chancellor

No.

Executive

1.5

Authorised to act for and on behalf of the University in the administration of any right or interest of the University in any intellectual property, and appoint such persons as s/he thinks fit as agents or attorneys to act for and on behalf of the University in the administration of any such right or interest.

1.10 Authority to sign MOUs and other agreements between the University and other institutions in respect of exchanges, partnerships, collaborations and affiliations:

a(i)
Agreements governing student exchanges within University and government guidelines, between a Department of a School, Faculty or Centre of the University and an equivalent in another university

a(ii)
Agreements governing student exchanges within University and government guidelines, between a School, Centre or Faculty of the University and another university school, centre or faculty

c

Agreements to accept prior studies at another institution for status or exemption towards an ANU award for international students

d Any agreement where no financial commitments are present

NT

1.12

Approve the registration of business names of wholly-owned University entities: Where the entity arises out of a commercialisation venture within portfolio responsibilities

NT

1.13

Approve the establishment of a University entity or association: Where the entity arises out of a commercialisation venture within portfolio responsibilities

Academic

NT 2.1.2 Determine matters relating to the establishment and disestablishment of awards, and the variation of programs and courses, including pre-requisites, co-requisites, assessment methods and requirements for completion of programs

NT

2.1.3

Determine matters relating to the establishment, disestablishment and variation of courses, including pre-requisites, co-requisites, assessment methods and requirements for completion of courses: For all Colleges (and other areas)

Coursework Programs - Undergraduate (Incl Pass & Honours) and Graduate

NT 2.2.1 Approve program course requirements for publication as Orders in the Undergraduate Handbook

NT 2.4.1 Set UAI

NT 2.4.2 Admit or withdraw admission of student to program: For all students

NT 2.4.3 Approve deferment of offer of admission to an undergraduate program for up to twelve months without penalty: For all students

NT 2.4.4 Determine status for students: For all students

NT 2.4.5 Admit students to Honours year: For all students

NT 2.4.6 Approve the undertaking of concurrent programs except combined programs: For all students

NT 2.5.1 Review of decisions: For all students

NT 2.5.2 Determine the outcome of an appeal (on procedural grounds only)

NT 2.6.1 Appoint supervisors for graduate coursework programs: For all programs

NT 2.6.2 Determine number of places available for programs: For all programs

NT 2.6.3 Approve transfer between graduate coursework programs: For all students

NT 2.6.4 Approve leave of absence from program: For all students

NT 2.6.5 Approve extension of program outside requirements in the Orders (coursework students): For all students

NT 2.6.6 Approve variation of a program outside requirements in the Orders (coursework students): For all programs

NT 2.6.7 Authority to cancel enrolment of student for degree with honours: For all students

NT 2.7.1 Determine re-enrolment in a course after two failures: For all coursework students

NT 2.7.2 Determine appeal against decision not to re-enrol in course: For all coursework students

NT 2.7.3 Approve exclusion from program: For all coursework students

NT 2.7.4 Determine appeal against exclusion or fail in a program: For all coursework students

NT 2.7.5 Determine the outcome of an appeal on procedural grounds only

NT 2.8.1 Determine requirements of an examination of a graduate coursework thesis: For all Colleges

NT 2.8.2 Approve special examination arrangements (for students with a temporary or chronic disability) as per Examination Rules: For all students

NT 2.8.3 Approve special examinations as per Examination Rules: For all courses

NT 2.8.4 Approve offer of supplementary assessment: For all courses

NT 2.8.5 Approve form of supplementary assessment: For all courses

NT 2.8.6 Approve enrolment pending result of supplementary assessment: For all students

NT 2.8.7 Appoint Chairs of Examiners: For all courses

NT 2.8.8 Appoint examiners: For all courses

NT 2.9.1 Approve results: For all courses

NT 2.9.2 Approve release of results: For all courses

NT 2.9.3 Approve completion of program requirements: For all coursework programs

2.9.4 Publish results

NT 2.10.1 Review a decision in relation to course results, and determine the outcome: For all coursework students

NT 2.10.2 Approve enrolment of student pending outcome of review

Research Awards

NT

2.11.1

Admit or withdraw admission of student to program: All students

NT 2.11.2 Approve simultaneous undertaking of any other program: For all students

NT 2.11.3 Determine status of students: For all students

NT 2.11.5 Determine appeal on procedural grounds only against decision not to admit or to withdraw admission to program: For all students

NT 2.12.1 Determine number of places available for a research degree program: For all Colleges

NT 2.12.2 Approve transfer to and from another program: For all students

NT 2.12.3 Appoint supervisors and advisers for research degree students: For all students

NT 2.12.4 Approve leave of absence from program: For all students

NT 2.12.5 Terminate candidature: For all students

NT 2.12.6 Permit candidate to continue to undertake program or course pending determination of appeal against termination

NT 2.12.7 Approve extension of program: For all students

NT 2.12.8 Approve variation of individual attendance requirements and paid employment by full-time candidates: For all students

NT 2.12.9 Approve form of thesis: For all students

NT 2.13.1 Appoint examiners: For all students

NT 2.13.2 Appoint assessors for oral examinations: For all students

NT 2.13.3 Exempt candidate from oral examination: For all students

NT 2.13.4 Approve variation of PhD thesis revision/amendment time: For all students

NT 2.14.1 Determine examination/re-examination results: For all students

NT 2.14.2 Approve restrictions on access to theses: For all students

NT 2.14.3 Approve completion of program requirements for all research degree programs: For all students

2.15.1 Determine membership of Appeals Ctee to hear and determine an appeal

2.15.3 Determine the outcome of an appeal on procedural grounds

NT 2.16.1 Approve admission to candidature: For all higher doctorates

NT 2.16.2 Appoint examiners: For all higher doctorates

NT 2.16.3 Approve granting of degree

NT 2.20.1 Appoint a Delegated Authority: For all Colleges

NT 2.20.2 Appoint a Course Authority: For all Colleges

Human Resources

3.13

Accept resignations or retirements instigated by staff member: For all staff in own portfolio

NT 3.19 Authority to employ general staff including approval for advertisement, selection criteria and further particulars, and composition of selection committee in accordance with ANU policy and conditions: All general staff within portfolio including a Director or Head of an Administrative Division or office

3.21

Authority to employ casual staff: within portfolio

3.32 Authority to employ casual academic staff: within portfolio

NT 3.34 Approve changes in employment arrangements excluding offers of employment: All staff within portfolio

NT 3.47A Review and determine probation decisions in dispute: For all academic staff in portfolio

NT

3.50

Review and determine probation decisions in dispute: For all general staff in portfolio

3.51

Approve transfers and secondments: All staff within portfolio

3.52 Approve leave of absence: For all staff of portfolio, for any period

NT

3.53

Approve any pay variation through Payroll Costing Analysis, for staff or students in accordance with University policy: For own portfolio

NT

3.54

Authorise outside earnings in accordance with policy: For all staff of portfolio

NT 3.55 Approve an application to hold office in a non-University company (pre-existing at time of appointment to ANU): For all academic staff

NT

3.55A

Approve an application to hold office in a non-University company (subsequent to appointment to ANU): For all academic staff

3.57A Promote and maintain a safe workplace and safe systems of work in accordance with University OHS policies and procedures: For all staff of portfolio

NT

3.58

Develop Career and Performance Development plans for staff: For all staff of own portfolio

3.62

Approve domestic travel in accordance with University policy: For all staff and students within budget units of portfolio

Financial

NT 4.5 Allocation of budgets in accordance with University policy: For budget units within portfolio

NT

4.6

Authority to assign financial expenditure authorities to staff of own budget unit, and to revoke such authorities, in accordance with University policies and guidelines: For budget units within portfolio

4.6A Authority to submit work requests for maintenance and small works funded against R94 (Maintenance Levy) (Funding of work against R94 is subject to agreement between the Director F&S and Head of Budget Unit): For maintenance work for budget units within portfolio and within available Levy funds

4.7

Expenditure within budget limit. Includes

a Authority to purchase goods and services (including the signing of related purchasing contracts): Within available portfolio funds

c

Monthly expenditure via purchase cards: Within available portfolio funds

d Expenditure via online requisitioning (using University-approved provider): Within available portfolio funds

e

Authority to purchase goods and services from other ANU units: Within available portfolio funds

NT

4.8

Issue and withdrawal of authority to hold a University Purchase Card: To staff within budget units of portfolio

NT 4.9 Authority to open and close internal ANU accounts, transferring balance of funds between accounts within policy guidelines: For all budget unit accounts within portfolio

NT 4.11b Dispose of goods, services and costs by various means including sale, in line with University disposal and depreciation policies: Up to $100,000 fur budget units within portfolio

4.12a

Raise invoices for the manufacture and supply of goods and services by the University: no limit where one is required under a properly executed contract for funding

b All other invoices: Up to $50,000 for own budget unit or budget units within own portfolio

4.13 Approve expenditure for international and domestic travel: For all staff and students within budget units of portfolio

NT 4.16 Authority to call for and accept tenders, limited or public, in line with University policy and procedures: For matters within portfolio (excluding exemptions from tendering)

NT 4.17 Authority to declare debts irrecoverable and approve recovery of debts by instalment: Up to $10,000 for budget units within portfolio

NT

4.21

Accept gifts and bequests to the University, within policy: Up to $50,000 for any budget unit within portfolio

4.22a Authority to tender for services: For matters within portfolio

4.22b

Authority to provide goods and services (including the signing of related contracts): For matters within portfolio

Marketing and Communications

5.8b

Approve content of all material published in hard copy or electronically: Material relating to and issuing from portfolio, including content of website of portfolio or area of responsibility

Registrar and Student Services

7.1.2 Act on behalf of the University, as a Higher Education Provider, in ensuring compliance with the Higher Education Support Act

7.1.3

Authorise issue of broadcast emails and student notices

NT 7.2.1 Approve access to ESP Students System

NT

7.2.2

Authorise data changes/minor modifications to ESP Students System

NT 7.3.1 Authorise publication of ANU College Orders for each College Part of Handbook: For all Colleges

NT 7.3.2 Authorise publication of material that does not form part of the ANU College Orders: For all Colleges

NT 7.3.3 Authorise release of Undergraduate and Graduate Handbooks

7.4.1 Approve form of application for admission

7.5.1 Authorise the official release and issue of student and course fees

7.5.2 In respect of fees for domestic, overseas and HECS students, and fees for incidental services, authority to: (i) collect fees; (ii) impose late fees; (iii) collect payment by instalments; (iv) approve refunds of fees

7.5.3 Authority to extend time for payment of fees and exempt late or other fees

7.5.4 Authority to cancel the enrolment of students who are in breach of their fees obligations

7.5.5 Approve application to revive enrolment

7.5.6 Where fees remain unpaid, authority to: (i) disallow enrolment or re-enrolment in a program or course; (ii) withhold results, degree, diploma, certificate or other University award; (iii) withhold transcript of academic record

7.5.7 Authority to refund student fees and debt, including student withdrawal after published deadlines

7.5.8 Authority to grant Diplomat Tuition Fee Concession

NT 7.5.9 Approve fee waivers for scholarship purposes (including partial and full tuition waivers but excluding Co-tutelle arrangements): For all Colleges

7.6.1 Authority to administer scholarships and prizes and execute decisions of the relevant scholarship committee

NT 7.6.2 Authority to accept prizes and scholarships on behalf of the University from external and internal donors: No limit

NT 7.6.4 Determine number of Postgraduate scholarships to be awarded each year

7.6.5 Authority to release information on University scholarships and prizes

NT 7.6.6 Authority to award College specific prizes and scholarships: For all Colleges

NT 7.6.7 Authority to offer University scholarships, following appropriate rankings

NT 7.6.8 Authority to suspend or terminate a scholarship where scholars do not achieve at the appropriate level

NT 7.6.9 Authority to award University Medals and Prizes (including Tillyard Prize)

7.8.1 Authority to print and sign academic transcripts

Student Recruitment

NT 8.2 Determine undergraduate and postgraduate, domestic and international recruitment priorities

NT 8.3 Approve and authorise release of content of student recruitment materials (see also 5.8)

8.4 Determine SRIE annual program of local and international career fairs

8.5 Approve arrangements for cooperative recruitment ventures

NT 8.6 Authorised to sign contracts on behalf of the University in respect of arrangements relating to student recruitment with external agencies

8.7 Appoint and manage domestic and international recruitment agents, including authorising level and payment of commissions

8.8 Authorise and release incentives schemes and other activities, eg scholarship and prize programs, student placements, with schools and colleges

8.9 Act on behalf of the University in negotiations with AusAID in respect of international students

NT 8.10 Sign contracts with AusAID on behalf of the University in respect of international students

8.11 Admit undergraduate international fee-paying students within criteria and frameworks determined by Admissions or other academic committees

8.11A Authorise exchange programs and accept exchange students on behalf of the University

8.12 Approve grants and loans for International Student Financial Assistance (ISFA) in accordance with the scheme's Guidelines and Procedures: For Emergency Grant Scheme, and ISFA Grant Scheme and Loan Scheme

NT 8.13 Determine outcome of an appeal made under the International Student Financial Assistance Scheme: For Emergency Grant Scheme, Grant Scheme and Loan Scheme

8.14 Sign contracts on behalf of the University with external employers and external organisations for student placements or employment services

8.15 Develop and offer programs for students and employers

Research Services

9.2 Authority to submit applications for grants, research contracts or consultancies on behalf of the University to any funding agency

NT

9.3

Authority to sign all grant agreements and research contracts (excluding contracts involving the commercialisation of IP): no limit

NT 9.4 Authority to sign consultancy agreements: no limit

NT

9.5

Authority to determine the level and extent of the University's involvement in a CRC, partnership, joint venture or other formal research collaboration where the University contributes cash or in-kind: Up to $5m

NT 9.6 Authority to sign all contracts involving the commercialisation of IP within portfolio responsibilities: Up to $5m

CEDAM

13.2 Authority to determine final form of all course evaluation and other survey questionnaires emanating from CEDAM

13.3 Authority to determine annual program of CEDAM activities

CCE

14.2 Authority to determine and release annual continuing education programs and services

14.3 Appoint tutors and other service providers to deliver CCE courses

NT 14.4 Determine and release fee schedules for CCE services and programs