3. Human Resources

Policies and frameworks

3.1

Determine and authorise release of HR policies

VC

NT

3.2

Authorise and sign University Enterprise Agreements/Collective Agreements

VC

NT

3.3

Establish and issue classification descriptors

DHR, VC

NT

3.4

Publish and implement the annual level of Workers Compensation Insurance levy and Payroll Tax payable on salaries

DHR, VC

NT

3.5

Act on behalf of the University in revision of salary scales or salaries for all staff categories following changes in Awards or Enterprise Agreements/ Collective Agreements

ADHR, DHR, VC

1446/1998 5.1

Disputes

NT

3.6

Resolve industrial disputes

ADHR, DHR, VC

1446/1998 5.7

NT

3.7

Appoint mediators or conciliators in respect of all industrial matters

ADHR, DHR, VC

1446/1998 5.7

Systems

NT

3.8

Approve access to ESP HR System

Mgr HR Business Solutions, DHR, VC

1446/1998 6.12.1

NT

3.9

Authorise data changes/minor modifications to ESP HR system

Mgr HR Business Solutions, DHR, VC

NT

3.10

Authorise major modifications or system changes to ESP HR system

VC

1446/1998 6.12.2

3.11

Authorised to create and modify Group Email Lists

DHR, VC

Separations

NT

3.12a

Approve retirement or redundancy schemes

VC

1446/1998 5.6.2

NT

3.12b

Approve termination/separation of staff on any grounds including redundancy or medical retirement:

For general staff of the University

DHR, VC

EA 2005-2008

3.12c

Approve termination/separation of staff on any grounds including redundancy or medical retirement:

For academic staff of the University

VC

EA 2005-2008

3.13

Accept resignations or retirements instigated by staff member:

1446/1998 5.3

For general staff in budget unit

Admin Mgr

For all staff in own Department

Head of Dept

For all staff in budget unit

Head of Budget Unit

For all general staff up to SAO3

ADHR

For all general staff

DHR

For all staff in own portfolio

DVC, PVC, PVCR, PVCE

For all University staff, including a DVC or PVC

VC

For the VC

Chancellor

Recruitment and employment

University Executive and Council

NT

3.14

All matters relating to the appointment of a Chancellor

Council

ANU Act s.32

NT

3.15

All matters relating to the appointment of a Pro-Chancellor

Council

ANU Act s.33

NT

3.16

All matters relating to the appointment of a Vice-Chancellor

Emergency Appt (VC) Ctee, Ctee on the Appointment of a VC; Council

ANU Act s.34(2)(b), s.34(3); Emergency Appointment (VC) Ctee

NT

3.17

All matters relating to the appointment of a Deputy Vice-Chancellor

Ctee on the Appt of a VC; VC; Council

3.18

All matters relating to the appointment of a Pro-Vice-Chancellor

VC; Council

3.18a

Appoint a person to act in an executive office (a) during a vacancy, or (b) during any period when the occupant is absent, but for no longer than 12 months.

Council

ANU Act 37(1)

3.18b

Appoint persons, whether members of the staff of the University or not, to positions of responsibility within the University.

Council

ANU Act 9

NT

3.18c

By Order, nominate a person to perform particular functions and exercise particular powers of the VC (other than the power to make Orders under this sub-section of the Statute)

VC

3.18d

(If a person holding an office is absent and there is a vacancy in the office) appoint some other person to exercise the powers, perform the functions and discharge the duties of an office (insofar as permitted by other provisions in law)

VC

General staff

NT

3.19

Authority to employ general staff including approval for advertisement, selection criteria and further particulars, and composition of selection committee in accordance with ANU policy and conditions (Authority is only to be exercised in accordance with the relevant College/Divisional Staffing Committee terms of reference and recommendations):

1446/1998 5.3

Up to and including ANU 7 within budget unit

Admin Manager, Head of Dept

Up to and including SAO 2 within budget unit

Head of Budget Unit

All general staff within portfolio including a Director or Head of an Administrative Division or office

DVC, PVC, PVCR, PVCE, VC

All general staff

ADHR, DHR, VC

3.20

DELETED - see delegations 3.32A-3.32F

3.21

Authority to employ casual staff

(underlying delegation is in 1446/1998)

Within Department

Head of Dept

Within budget unit

Admin Mgr, Head of Budget Unit

Within portfolio

DVC, PVC, PVCR, PVCE

All casual staff

ADHR, DHR, VC

Academic staff

Recruitment

3.22

Approve advertisement, selection criteria and other material for academic positions levels A-E

Director, VC

Recruitment Policy and Procedures – Academic Appointments (2001)

NT

3.23

Approve selection committee composition within policy

Levels A-D within own budget unit

Director, VC

Level E up to 12 months

Director, VC

Level E greater than 12 mths

VC

Directors of Research Schools, Faculties and University Centres

VC

Employment

NT

3.24

Employ academic Level A-D (including full and clinical academic status)

Director, VC

Recruitment Policy and Procedures – Academic Appointments (2001)

NT

3.25

Employ academic Level E (including full and clinical academic status)

VC

3.26

DELETED - see delegations 3.32A-3.32F

NT

3.27

Academic invitation for employment

VC

NT

3.28

Appoint College Deans, Directors of Research Schools, Faculties and University Centres

VC

NT

3.28a

Appoint Heads of Academic Organisational Units

Within own College

CD

University-wide

VC

NT

3.29

Appoint a Deputy, Sub-, Associate Director:

Within budget unit

Director

University-wide

VC

Academic Status (Full, Clinical, Adjunct)

NT

3.30

Approve award, and extension, of full, clinical and adjunct status (within policy guidelines)

For Academic Levels A-D within own budget unit

Director

For all Academic Levels for any budget unit

VC

Casual academic staff

3.32

Authority to employ casual academic staff

Within budget unit

Director

Within Department

Head of Dept

Within portfolio

DVC, PVC, PVCR, PVCE

University-wide

VC

Employment without advertisement & Conversion of employment (Academic & General Staff)

All general and academic staff (excluding Academic Level E) in budget unit

Director

All general and academic staff (including Academic Level E)

VC

All general and academic staff (excluding Academic Level E)

ADHR, DHR

NT

3.32C

Authority to extend (unlimited number of extensions or total period of employment) fixed term general and academic staff employment where a 'normal competitive' selection process was undertaken initially:

All general and academic staff (excluding Academic Level E)

ADHR, DHR

NT

3.32D

Academic and general staff offers without advertisement:

All general and academic staff (excluding Academic Level E)

ADHR, DHR

NT

3.32E

Authority to convert casual employment to fixed term employment (at same classification level) for general and academic staff (Authority is only to be exercised in accordance with the relevant College/Divisional Staffing Committee terms of reference and recommendations):

All general staff within College

CC, CD

All general and academic staff (excluding Academic Level E)

ADHR, DHR

NT

3.32F

Authority to convert casual or fixed term employment to standard employment (at same classification level) (Authority is only to be exercised in accordance with the relevant College/Divisional Staffing Committee terms of reference and recommendations):

For general staff ANU Officer Grade 4 and below within College

CC, CD

For all general and academic staff

ADHR, DHR, VC

Offers of employment

3.33

Determine and issue offers of employment (Authority is only to be exercised in accordance with the relevant College Staffing Committee terms of reference and recommendations):

All general staff within College

CC, CD

All general and academic staff (including the signing of pre-retirement offers)

ADHR, DHR, VC

NT

3.34

Approve changes in employment arrangements excluding offers of employment

All general staff in budget unit

Admin Mgr

All staff in own Dept

Head of Dept

All staff in budget unit

Head of Budget Unit

All staff within portfolio

DVC, PVC, PVCR, PVCE

All general staff

ADHR, DHR

All staff

VC

Remuneration

General

NT

3.35

Authorise release of official remuneration scales, allowances and salary packaging schemes

ADHR, DHR, VC

1446/98 5.1

3.36

Declare salary overpayments

ADHR, DHR, VC

1446/1998 4.5.1

3.36A

Approve Novated Lease Agreements on behalf of the University for staff salary sacrificing through designated service provider

Mgr Personnel,  ADHR, DHR, VC

General staff

NT

3.37

Approve salary packages, loadings and allowances, in accordance with University policy, at the time of employment (Authority is only to be exercised in accordance with the relevant College/Divisional Staffing Committee terms of reference and recommendations):

1446/1998 5.4

For general staff up to and including ANU 10

Head of Budget Unit

For all general staff

ADHR, DHR, VC

NT

3.37A

Approve market or other loadings during the period of employment, in accordance with University policy (Authority is only to be exercised in accordance with the relevant College/Divisional Staffing Committee terms of reference and recommendations):

For general staff up to and including ANU 7

Head of Budget Unit

For all general staff

ADHR, DHR, VC

Academic staff

NT

3.38

Approve salary packages (salary level, packaging arrangements, employment expenditure)

1446/1998 5.4

a

For academic staff of own academic unit for academic levels A-D

Director

c

For all academic staff incl Level E

VC

3.39

Approve salary packages (salary level, packaging arrangements, employment expenditure) for a Head or Acting Head of an Academic Organisational Unit

VC

NT

3.40

Authorise the payment of market loadings for academic staff in accordance with University policy

a

Under $25,000 p.a. for academic staff in budget unit

Director

b

Over $25,000 p.a. for any academic staff including a Director/DVC/ PVC

VC

3.41

Authorise the payment of merit loadings for academic staff in accordance with University policy

For Level E2 staff of Faculties, Schools, Centres

VC

For all staff including a DVC/PVC

VC

Classification Level (general staff)

NT

3.42

Classification of new positions or reclassification of existing positions of general staff (Authority is only to be exercised in accordance with the relevant College/Divisional Staffing Committee terms of reference and recommendations)

1446/1998 5.2

Up to and including ANU 7 within budget unit

Head of budget unit

Up to and including ANU 7 within College

CGM, CC, CD

Any general staff position, to any level

ADHR, DHR, VC

Promotion (academic staff)

NT

3.43

Approve promotions (including out of round promotions)

Levels C-D

Chair LPC, VC

Level E1

Chair UPC, VC

Level E2 and E3 (Distinguished Professor)

VC

3.44

Determine promotion appeals

VC

Probation and discipline

(for terminations see 3.12b and 3.12c)

Academic staff

3.45

Confirm employment or extend probation or take other action in respect of an academic staff member on a standard appointment, on recommendation of tenure review committee

VC

Enterprise Agreement 2005-2008

3.46

Initiate disciplinary provisions for unsatisfactory performance, with a view to annulment of probationary period, in respect of academic staff, on advice

VC

Enterprise Agreement 2005-2008 

3.47

Annul standard academic employment prior to completion of probationary period

VC

Enterprise Agreement 2005-2008

NT

3.47A

Review and determine probation decisions in dispute

For all academic staff of budget unit

Head of Budget Unit

For all academic staff in portfolio

DVC, PVC, PVCR, PVCE

For all staff

VC

General staff

NT

3.48

Conduct probation reviews of general staff

For staff under a supervisor’s direct supervision

Supervisor

For staff of a Department within a budget unit

Head of Dept

General staff of budget unit up to and including ANU 7

Admin Mgr

All staff of budget unit

Head of Budget Unit

Any general staff of any budget unit

ADHR, DHR, VC

NT

3.49

Confirm or annul general staff employment at end of probationary period, or extend probationary period to the extent possible in accordance with policy and Enterprise Agreement

1446/1998 5.6.3

For general staff of budget unit up to and including ANU 7

Admin Mgr

For all general staff in own Department

Head of Dept

For all general staff of budget unit

Head of Budget Unit

For all general staff

ADHR, DHR, VC

NT

3.50

Review and determine probation decisions in dispute

For all general staff of budget unit

Head of Budget Unit

For all general staff in portfolio

DVC, PVC, PVCR, PVCE

For all general staff

ADHR, DHR

For all staff

VC

Transfers and secondments

3.51

Approve transfers and secondments:

1446/1998 5.3

All staff of own Dept for up to 3 months

Head of Dept

All general staff in budget unit

Admin Mgr

All staff in budget unit

Head of Budget Unit

All staff within portfolio

DVC, PVC, PVCR, PVCE

All general staff

ADHR, DHR

All staff

VC

Leave

3.52

Approve leave of absence

Up to six weeks, for staff under their direct supervision

Supervisor

1446/1998, 5.9

Up to six weeks, for all staff of own Dept

Head of Dept

Up to six weeks, for all general staff of budget unit

Admin Manager

For all staff of budget unit, for any period

Head of Budget Unit

For College Deans, Directors of Research Schools and Faculties, Heads of University Centres, for any period

DHR

For all staff of portfolio, for any period

DVC, PVC, PVCR, PVCE

For all general staff, for any period

ADHR, DHR

For all staff of University, for any period

VC

Payroll Costing Analysis

NT

3.53

Approve any pay variation through Payroll Costing Analysis, for staff or students in accordance with University policy

1446/1998 5.10

For own budget unit

Admin Manager, Head of Budget Unit

For own portfolio

DVC, PVC, PVCR, PVCE

For any budget unit

ADHR, DHR, VC

Miscellaneous

NT

3.54

Authorise outside earnings in accordance with policy

1446/1998 5.8

For all staff of budget unit

Head of Budget Unit

For all staff of portfolio

DVC, PVC, PVCR, PVCE

For all staff including DVCs/PVCs

VC

NT

3.55

Approve an application to hold office in a non-University company (pre-existing at time of appointment to ANU)

For all general staff

DPPR

For all academic staff

DVC

For a VC

Chancellor

For all general staff

DPPR

For all staff including a DVC/PVC

VC

NT

3.56

Approve appointment to hold office in a University-related or other company ex officio (subsequent to appointment to ANU)

For all staff

VC

3.56A

Approve Student Internships Programs

ADHR, DHR VC

3.56B

Appoint University representatives to the governing bodies of Affiliated Colleges, on the recommendation of the nominated officer

VC

Council minutes 20 September 2002, item 17

Occupational Health and Safety

3.57

Authorised to act as Controlled Persons under s32 and 33 of the Australian Radiation Protection and Nuclear Safety Act 1998 for radiation sources, apparatus and facilities under the control of the relevant area

VC Letter of 4 May 1999 to Australian Radiation Protection and Nuclear Safety Agency

For the following Research Schools:

RSAA, RSBS, RSC, RSES, RSISE, RSPAS, RSPSE, JCSMR

Director, VC

For the following Faculties:

Arts, FEIT, Science

Director, VC

For the Human Resources Division

ADHR, DHR, VC

For staff under a supervisor's direct supervision

Supervisor

General staff of budget unit up to and including ANU 7

Admin Mgr

General staff of College up to and including ANU 7

CGM

All staff of own portfolio

DVC, PVC, PVCR, PVCE

All staff

VC

Supporting our Staff

(For Incremental Salary Progression approvals refer to delegation 3.34)

NT

3.58

Develop Career Development Plans for staff

EA 2005-2008

For staff under a supervisor’s direct supervision

Supervisor

For staff of a Department within a budget unit

Head of Dept

General staff of budget unit up to and including ANU 7

Admin Mgr

General staff of College up to and including ANU 7

CGM

All staff of budget unit

Head of Budget Unit

All general staff

ADHR, DHR

All staff

VC

Rehabilitation & Workers' Compensation

NT

3.59

Authority to exercise the powers and functions of the University as a 'rehabilitation authority' as defined by the Safety, Rehabilitation and Compensation Act, 1988:

SRC Act

For all sections of the Act

Mgr RWCU, ADHR, DHR, VC

College Affiliate Status

Overseas and Domestic Travel

NT

3.61

Approve overseas travel in accordance with current travel advice and University policy (travel advice refers to DFAT's five levels of risk category assigned to overseas countries)

(b)

Category 4 countries: For staff in Administrative Divisions

DHR

(d)

Category 4 countries: For students within own College

CD

(f)

All countries (including Category 5): All staff and students

VC

3.62

Approve domestic travel in accordance with University policy:

For general staff of budget unit

Admin Mgr