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Policies and Framework
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4.1
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Determine and authorise the release of policies relating to the financial affairs of the University
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VC, Chair Finance Ctee, Council
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New
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NT
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4.2
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Authorise the release of annual ANU audited financial statements
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VC, Chair Finance Ctee, Council
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New
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Budgets
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NT
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4.3
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Approve annual University budget
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Council
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New
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NT
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4.4
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Authorise variations within annual University budget
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Chair Finance Ctee, Council
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Finance Ctee TOR
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NT
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4.5
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Allocation of budgets in accordance with University policy
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1446/1998 4.1
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Within budget unit
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Head of budget unit
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Within an administrative section of budget unit
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Admin Mgr
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Within a department of a budget unit
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Head of Dept
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For budget units within portfolio
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PVC, PVCR, PVCE, DVC
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For the University
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DPPR, VC
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Expenditure
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NT
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4.6
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Authority to assign financial expenditure authorities to staff of own budget unit, and to revoke such authorities, in accordance with University policies and guidelines
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New
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Within a budget unit
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Head of budget unit
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For budget units within own portfolio
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PVC, PVCR, PVCE, DVC
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For the University
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DPPR, VC
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4.6A |
Authority to submit work requests for maintenance and small works funded against R94 (Maintenance Levy)
(Funding of work against R94 is subject to agreement between the Director F&S and Head of Budget Unit): |
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For maintenance work for own budget unit, within available Levy funds
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Head of Budget Unit
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For maintenance work for budget units within portfolio and within available Levy funds |
PVC, PVCR, PVCE, DVC |
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For maintenance work for all budget units, within available Levy funds
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DPPR, VC
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4.7
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Expenditure within budget limit. Includes
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1446/1998 4.3, 4.3.1, 4.3.2
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a
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Authority to purchase goods and services (including the signing of related purchasing contracts)
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Up to $100,000 per transaction
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Admin Mgr
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Within available Departmental funds
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Head of Dept
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Within available budget unit funds
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Head of Budget Unit
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Within available portfolio funds
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PVC, PVCR, PVCE, DVC
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Within available University funds
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DPPR, VC
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b
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Authority to purchase goods and services (excluding the signing of related contracts)
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Up to $5,000 per transaction
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Staff 3
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Up to $10,000 per transaction
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Staff 2
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Up to $50,000 per transaction
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Staff 1
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c
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Monthly expenditure via purchase cards
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New
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Up to $5,000
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Staff 3
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Up to $10,000
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Staff 2
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Up to $50,000
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Staff 1, Admin Mgr, Head of Dept
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Within available budget unit funds
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Head of Budget Unit
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Within available portfolio funds
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PVC, PVCR, PVCE, DVC
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Within available University funds
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DPPR, VC
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d
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Expenditure via online requisitioning (using University-approved provider)
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New
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Up to $5,000 per transaction
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Staff 3
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Up to $10,000 per transaction
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Staff 2
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Up to $50,000 per transaction
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Staff 1
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Up to $100,000 per transaction
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Admin Mgr
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Within available Departmental funds
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Head of Dept
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Within available budget unit funds
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Head of Budget Unit
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Within available portfolio funds
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PVC, PVCR, PVCE, DVC
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Within available University funds
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DPPR, VC
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e
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Authority to purchase goods and services from other ANU units
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New (1446/1998 4.3.1)
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Up to $5,000 per transaction
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Staff 3
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Up to $10,000 per transaction
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Staff 2
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Up to $50,000 per transaction
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Staff 1
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Within available budget unit funds
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Admin Mgr
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Within available Departmental funds
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Head of Dept
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Within available budget unit funds
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Head of budget unit
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Within available portfolio funds
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PVC, PVCR, PVCE, DVC
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Within available University funds
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DPPR, VC
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Purchase Card
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NT
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4.8
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Issue and withdrawal of authority to hold a University Purchase Card
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1446/1998 4.3.3.
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To staff of budget unit
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Head of Budget Unit
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To staff within budget units of portfolio
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PVC, PVCR, PVCE, DVC
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To any staff member
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CFO, DPPR, VC
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Establishing/closing accounts
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NT
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4.9
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Authority to open and close internal ANU accounts, transferring balance of funds between accounts within policy guidelines
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New
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For budget unit accounts
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Admin Mgr, Head of Budget Unit
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For budget unit accounts within portfolio
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PVC, PVCR, PVCE, DVC
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For all University budget unit accounts
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CFO, DPPR, VC
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Assets and inventory
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4.10
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Commission and determine valuations of University assets
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CFO, DPPR, VC
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New
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NT
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4.11
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Authority to:
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1446/1998 4.4
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a
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Declare inventories to be lost or irrecoverable
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Up to $35,000, within own budget unit
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Head of Budget Unit
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Up to $50,000 for any budget unit |
DPPR |
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No limit
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VC
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NT
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b
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Dispose of goods, services and costs by various means including sale, in line with University disposal and depreciation policies
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1446/1998 4.4
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Up to $50,000, within budget unit
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Head of Budget Unit
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Up to $100,000 for budget units within portfolio
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PVC, PVCR, PVCE, DVC
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Up to $100,000 for any budget unit |
DPPR |
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No limit
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VC, Chair Finance Ctee
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Invoicing
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4.12
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Raise invoices for the manufacture and supply of goods and services by the University
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1446/1998 4.5.3
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a
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No limit, where one is required under a properly executed contract for funding
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Staff 1, Admin Mgr, Head of Dept, Head of Budget Unit, PVC, PVCR, PVCE, DVC, DPPR, VC
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New
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b
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All other invoices:
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1446/1998 4.5.3
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Up to $50,000, for own budget unit or budget units within own portfolio
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Staff 1, Admin Mgr, Head of Dept, Head of Budget Unit, PVC, PVCR, PVCE, DVC
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Up to $200,000, for any budget unit
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CFO
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Up to $500,000 for any budget unit |
DPPR |
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No limit
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VC
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Travel Expenditure
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(refer to delegations 3.61 and 3.62 for approval to travel to overseas and domestic destinations) |
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4.13
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Approve expenditure for international and domestic travel
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For staff and students of Department
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Head of Dept
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For general staff of budget unit
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Admin Mgr
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For all staff and students of budget unit
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Head of Budget Unit
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For all staff and students within budget units of portfolio
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PVC, PVCR, PVCE, DVC
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For all staff and students
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DPPR, VC
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Vehicle use
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4.14
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Authorise use of University vehicles (other than as part of a salary package), within University policy and guidelines
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New
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For vehicles on asset register of budget unit or otherwise paid for by budget unit
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Admin Mgr, Head of Budget Unit
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For all University vehicles
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DPPR, VC
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Cheques and banking
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NT
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4.15a
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Authority to deal with all matters relating to University bank accounts and credit facilities including the appointment of officers with signing authorities
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CFO, DPPR, VC
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1446/1998 4.9
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4.15b
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Authority to determine University cheque signatories
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DPPR, VC
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1446/1998 4.10
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4.15c
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Authority to sign cheques on behalf of the University
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Cheque signatory, CFO, DPPR, VC
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New
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Tenders
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NT
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4.16
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Authority to call for and accept tenders, limited or public, in line with University policy and procedures:
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1446/1998 4.2.1, 4.2.2
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For matters within budget unit (excluding exemptions from tendering)
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Head of Budget Unit
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For matters within portfolio (excluding exemptions from tendering)
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PVC, PVCR, PVCE, DVC
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Up to $1m University-wide (excluding exemptions from tendering) |
CFO |
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University-wide (including exemptions from tendering)
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DPPR, VC
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Debtors
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NT
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4.17
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Authority to declare debts irrecoverable and approve recovery of debts by instalment:
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1446/1998 4.5.2
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Up to $10,000, for budget units within portfolio
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PVC, PVCR, PVCE, DVC
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Up to $25,000, for any budget unit |
CFO, DPPR |
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No limit
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VC
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Systems
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NT
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4.18
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Approve access to ESP Financials System
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Mgr Business Solutions, Mgr Business Services, CFO, DPPR, VC
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1446/1998 6.12.1
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NT
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4.19
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Authorise data changes/minor modifications to ESP Financials system
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Mgr Business Solutions, Mgr Business Services, CFO, DPPR, VC
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New
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NT
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4.20
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Authorise major modifications or system changes to ESP Financials System
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DPPR, VC
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1446/1998 6.12.2
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Gifts and bequests
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NT
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4.21
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Accept gifts and bequests to the University, within policy
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1446/1998 4.6
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Up to $5,000, for budget unit
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Head of Budget Unit
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New
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Up to $50,000, for any budget unit
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CFO
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New
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Up to $50,000, for any budget unit within portfolio
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PVC, PVCR, PVCE, DVC
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New
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All gifts to the Library
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DSIS, PVC
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1446/1998 4.6
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All gifts to the University Art Collection
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Director DHG, Director MAC
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New
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All gifts, bequests and donations to the University made through the Endowment
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Director F&AR, Director MAC
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New
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No limit
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DPPR, VC
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1446/1998 4.6
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Provision of Services
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4.22a
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Authority to tender for services: |
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New |
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For matters within budget unit |
Head of Budget Unit |
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For matters within portfolio |
PVC, PVCR, PVCE, DVC |
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University-wide |
DPPR, VC |
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4.22b
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Authority to provide goods and services (including the signing of related contracts): |
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New |
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For matters within budget unit |
Head of Budget Unit |
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For matters within portfolio |
PVC, PVCR, PVCE, DVC |
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University-wide |
DPPR, VC |
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